Privacy Policy
NotairIA Inc. is committed to protecting your personal information in accordance with Quebec's Act respecting the protection of personal information in the private sector (Law 25) and the federal PIPEDA.
1. Privacy Officer
The person responsible for personal information protection within NotairIA Inc. can be reached at:
NotairIA Inc.
confidentialite@notairia.ca
2. Information Collected
2.1 Provided Directly
- Name, email address, name of your notarial office
- Quebec Land Registry login credentials (AES-256 encrypted, never stored in plain text)
- Payment information (processed exclusively by Stripe — NotairIA Inc. retains no card data)
- Content of files, conversations and uploaded documents
2.2 Collected Automatically
- IP address and browser type, for security purposes
- In-app activity log
- Aggregated and anonymized technical usage data
3. Purposes of Collection
- Provide and maintain platform services
- Execute searches on the Quebec Land Registry on your behalf
- Process payments and manage your subscription
- Ensure platform security and prevent fraud
- Improve our services through aggregated and anonymized analysis
- Comply with our legal obligations
The content of your files and conversations is never used to train third-party artificial intelligence models.
4. Retention of Information
| Data type | Retention period |
|---|---|
| Account and file data | Subscription duration + 12 months |
| Activity log | 24 months |
| Billing data | 7 years (tax obligations) |
| Account deleted | Immediate anonymization of personal data |
5. Disclosure to Third Parties
NotairIA Inc. never sells your personal information. We share it only with the following subcontractors, bound by contractual confidentiality commitments:
- Stripe Inc. -- secure payment processing (PCI DSS Level 1)
- Microsoft Azure (Canada) -- data hosting and document storage
- Microsoft Azure AI Foundry (Canada) -- AI models for conversation and for reading the documents you upload
- Anthropic (Claude), via Microsoft Azure (Anthropic infrastructure: United States, Europe, Asia, Australia; storage in the United States) -- reading of public land register documents (handwritten property indexes, published deeds); never your uploaded documents or your conversations
- Competent Authorities -- only if required by a legal obligation or court order
6. Data Hosting and Residency
Your data is hosted on Microsoft Azure servers located in Canada (Canada East / Canada Central regions). One exception: reading public land register documents, entrusted to Claude, Anthropic's AI model, subscribed through Microsoft Azure; reading takes place on Anthropic's infrastructure, in the United States or in other countries (Europe, Asia, Australia), and data is stored in the United States (see section 5). These documents are available to anyone at the land register; your uploaded documents and your conversations are never sent to it.
AI models receive only what the requested task requires: the document to read, the question asked. Your data is never used to train models, neither by us nor by our providers.
7. Your Rights
In accordance with Law 25, you have the following rights:
- Access -- obtain the list of information we hold about you
- Rectification -- have any inaccurate or incomplete information corrected
- Deletion -- request anonymization of your account from Settings > Account
- Portability -- receive your data in a structured, machine-readable format
- Withdrawal of consent -- at any time, without retroactive effect
Contact us at confidentialite@notairia.ca. We will respond within 30 days. You may also file a complaint with the Commission d'accès à l'information du Québec (CAI).
8. Security
- AES-256 encryption at rest, TLS 1.3 in transit
- Two-factor authentication (2FA) available for all accounts
- Activity log enabling detection of unauthorized access
- Data access limited to strictly necessary personnel
In the event of an incident that could cause serious harm, we will notify you and inform the CAI within the timeframes required by law.
9. Cookies
We use only cookies strictly necessary for operation: notairia_session, notairia_csrf, theme. No advertising cookies or third-party behavioral tracking.
Traffic on the public site is measured with Umami, hosted by NotairIA in Canada. It sets no cookies and does not store IP addresses: it only produces aggregate statistics (page views, referrers, device type) that cannot identify a visitor.
10. Modifications
In the event of a substantial change, you will be notified by email at least 30 days before it takes effect. The current version is always accessible at notairia.ca/confidentialite/.
Version history: October 8, 2026 — reading of public land register documents entrusted to Claude (Anthropic); update of subprocessors (section 5) and data residency (section 6); removal of an inaccurate statement that exchanges with AI models were anonymized. June 1, 2025 — first version.